Streamline Paperwork For Remote And Hybrid Workforces

Hybrid working has become the new normal for many. Organisations have mobilised their staff to work from home, and while some have been set up for this for a long period of time, others are having to adapt.

Technology has played a key role enabling businesses to make the transition. Faster broadband, 4G and 5G mobile connectivity, productivity software, collaboration tools and laptops have supported companies to maintain output and business continuity. Plus, businesses have invested in digital processes and document solutions to support hybrid and remote employees.

Moving from paper to digital is one of the most important aspects of the digital transformation. There are many benefits for hybrid and remote workers to embrace more paper lite processes.

"It's the brave new world of the digital workplace. With only 18% of people wanting to return to the office full-time, a hybrid working model gives people the flexibility they need to do their best work and live their best lives" - John Pink, Managing Director - Private Sector, Fujitsu UK.

By scanning documents, you reduce the need to carry, store and retrieve printed paperwork. This minimises risks of important documents getting lost, stolen or damaged. Sharing documents between customers and colleagues becomes easier, and, through optical character recognition (OCR), scanned information can be easily searched and retrieved – saving time and increasing productivity. Once scanned, the material can be organised and stored for ease of access at any time and from anywhere. Effectively, paper lite processes are bridging the gap between the home, the office and the community.

With the heightened awareness of data protection, governed by GDPR and FOI, scanned documents can also be easily tracked. This creates an audit trail showing who has access, where, how and why the information is stored, and visible retention periods consequently helping to ensure compliance while reducing the risk of fines.

With 85 years of experience in information and communication technology, Fujitsu offer a comprehensive range of scanning models to suit a variety of applications or requirements.

ScanSnap Scanners For Remote Workers

ScanSnap iX100

The ScanSnap iX100 is the world’s fastest battery powered ScanSnap. Completely wireless and weighing 400g, the iX100 brings mobility and wireless scanning to your PC or Mac as well as iOS or Android device.

Scanning a range of documents up to A4 size (A3 is possible with a carrier sheet), the iX100 allows documents to either be stored locally or sent to an email address, cloud account or smart device - perfect for remote working. Via Wi-Fi, the document can be sent to a laptop, where the bundled OCR software can convert it to an editable and searchable document for easier retrieval when required.

ScanSnap iX1300

Launched only last month, the ScanSnap iX1300 is a new personal document scanner with a small operational footprint to help individuals maximise their productivity wherever they work from. Designed to fit any desk or makeshift workspace, the U-turn feed path minimises the device's footprint by removing the need to extend any trays. Practicality is also enhanced with PC-free scanning direct to mobile or cloud services and the ability to save documents as searchable PDFs or editable Word, Excel or PowerPoint files. 

The ScanSnap iX1300 is simple and easy to use; users just need to press a button. With ScanSnap Home software included as standard, users can review, edit and custom tag scanned documents all from one application, making managing scanned files simple and easy. 

ScanSnap Scanners For Hybrid Workers

ScanSnap iX1400

The ScanSnap iX1400 promises advanced, yet refreshingly simple technology that anyone can use without any training. With one-touch scanning, it turns time-consuming paperwork into simple tasks with just a touch of a button. Simply scan, save and share!

QuickMenu allows you to instantly create the type of file you want, whether it’s a searchable PDF, editable Word, Excel or PowerPoint document. With the iX1400 you even can extract data from receipts and business cards. Plus, ScanSnap Home software lets you automatically create the files you need and save them where you want while providing powerful search and retrieval of your documents.

Post-pandemic, many businesses are reducing clutter on desks and some adopting hot-desking. With this in mind, a compact scanner like the iX1400 is ideal as it won’t take up much space and it can be easily transported around the office or taken home.

ScanSnap iX1600

The ScanSnap iX1600 is designed to help workers achieve maximum productivity. Featuring new advanced organisational features, it gives you greater control and streamlines paper processes. To save precious time, its LCD touchscreen allows you to choose pre-defined profile buttons to automatically create the required file type and save it to your preferred destination. The touchscreen also lets you to create colour-coded buttons for up to 5 team members, making it easy for multiple users to use the same device when in the office.

To facilitate agile working, the iX1600 can be set up in a matter of minutes with Wi-Fi without the need of PC or laptop. Using ScanSnap Cloud, you can scan straight to The Cloud and you can even batch scan different types of documents for maximum efficiency. By making your paperwork effortless, it gives you more time to focus on the important things.

For further information on how Fujitsu ScanSnap scanners can support your hybrid working transition, please contact our Fujitsu Brand Manager, Mark Wysocki:

mark.wysocki@midwich.com | 01379 649200